Privacy Policy

Your privacy is important to us. This Privacy Policy covers what we collect and how we use, disclose, transfer and store your information.

 

Who We Are

LA architects Ltd is an architectural practice based in the United Kingdom. We act as a data controller for the personal data we collect in the course of providing architectural services.

For any data protection queries, please contact: Email: mail@la-architects.co.uk  Address: The Studio, Brighton Road, Housedean Lewes, Sussex BN7 3JW

 

What Personal Data We Collect

We may collect and process the following personal data:

Clients and Prospective Clients

  • Name
  • Contact details (email address, phone number)
  • Property address
  • Project information
  • Payment and invoicing details
  • Correspondence

 

Consultants and Suppliers

  • Business contact details
  • Professional information
  • Payment details

 

Employees and Contractors

  • Contact details
  • Payroll and tax information
  • Right to work documentation
  • Emergency contact details
  • Employment records

 

How We Use Personal Data

We process personal data for the following purposes:

  • To provide architectural services
  • To manage projects and liaise with consultants and planning authorities
  • To manage contracts and payments
  • To comply with legal and regulatory obligations
  • To manage employment relationships

 

Lawful Basis for Processing

We rely on one or more of the following legal bases:

  • Contract – where processing is necessary to provide services
  • Legal obligation – to comply with tax, employment, and regulatory requirements
  • Legitimate interests – for general business administration and professional communications

We do not carry out email marketing campaigns.

 

Data Sharing

We may share relevant personal data with:

  • Structural engineers and other consultants
  • Planning authorities and regulatory bodies
  • Contractors (where relevant to the project)
  • Accountants and payroll providers
  • IT and cloud service providers

We only share data where necessary and ensure appropriate safeguards are in place.

 

Data Retention

We retain personal data only as long as necessary:

  • Project files: typically 6–12 years (to meet contractual and professional liability requirements)
  • Accounting records: 7 years
  • Unsuccessful job applications: up to 12 months
  • Employee records: up to 6 years after employment ends

 

Data Security

We use appropriate technical and organisational measures to protect personal data, including:

  • Secure cloud storage
  • Password protection and multi-factor authentication
  • Access controls
  • Encrypted devices
  • Locked physical storage for paper records

 

Your Rights

Individuals have the right to:

  • Request access to their personal data
  • Request correction of inaccurate data
  • Request erasure in certain circumstances
  • Object to processing where applicable

Requests should be made in writing to the contact details above. We will respond within one month.

 

Children's Online Privacy Protection Act Compliance

We are in compliance with the requirements of COPPA (Children's Online Privacy Protection Act), we will not intentionally collect any information from anyone under 13 years of age. Our website, products and services are all directed to people who are at least 13 years old or older.